Device Quota Management

Device Quota Management controls how many devices a user can request and own.

Admins can enable or disable device quotas for individual users. When enabled, quotas limit the number of devices a user can request or own based on device type. When disabled, users can request and own devices without quota restrictions.

Device Quota

Device quotas are configured per employee and can be enabled or disabled as needed.

Quota Disabled

When device quota is disabled:

• User can request any number of devices.
• No device-type limits are enforced.
• Device ownership is not restricted by quotas.

Quota Enabled

When device quota is enabled:

• Limits are configured per device type (for example, Laptop or Phone).
• Users can request devices only within the configured limits.
• Users cannot own more devices than the assigned limit for a device type.
• Additional pickup requests for a device type are restricted when the limit is reached.

Managing Device Limits

Admins can configure device limits for employees when device quota is enabled.

• Limits are defined per device type.
• Limits can be added, updated, or removed as required.
• Changes take effect immediately for future device requests.
• All updates require confirmation before being applied.

Workflow

Key Behavior and Rules

• Device quotas can be enabled or disabled per employee.
• When quotas are disabled, users can request and own devices without limitation.
• When quotas are enabled, device requests and ownership are restricted by the configured limits.
• Limits are enforced separately for each device type.
• Employees cannot create pickup requests for a device type when the configured limit has been reached.
• All quota changes are recorded for audit and tracking purposes.

This approach ensures controlled device allocation while providing flexibility for users who do not require quota restrictions.